PeopleSoft code freeze & migration coming up on February 10

Written by Mark Johnson | Feb 8, 2021 9:50:22 PM

The Peralta Community College District has been working for many months toward an update of PeopleSoft software from Oracle. We are nearing the next step in the upgrade process, which is to cut over from our current version to 9.2. This cut over process will last several days, beginning on February 10 and concluding on February 16. This cutover is timed during a long holiday weekend so as to minimize disruption to work and study. The Peralta Colleges are closed Friday February 12 in observance of Lincoln’s birthday and Monday February 15 in observance of Washington’s birthday.

Here is what will happen:

On Wednesday February 10 at 10pm Pacific Time we will shut down access to PeopleSoft 9.0. This means you will no longer be able to access Passport, PROMT, ePAF, reports from PowerBI, or ONE Peralta.
From February 10-15 we will copy over all the data from the old system into the new system.
Beginning on Tuesday, February 16 at 6am Pacific Time, we will be allowed back into PeopleSoft accessing the new 9.2 system with our data intact.

During that window of downtime from late Feb 10 until early Feb 16, students and employees will not be able to access PeopleSoft powered tools including Passport, PROMT, ePAF, ONE Peralta, or PowerBI reports using student data.

During that window of PeopleSoft planned downtime, faculty, staff and students will still be able to access CANVAS, SARS for scheduling, and the Peralta Portal for access to your email and Microsoft tools.

As part of the upgrade to PeopleSoft version 9.2 when we have access again on February 16, PROMT, ONE Peralta, and Passport will cease to exist and will be replaced by new, mobile-friendly tools that provide the same functions:

PROMT (https://pr.peralta.edu/) will become the Peralta Human Capital Management (HCM) System and will be available at https://hcm.peralta.edu.
ONE Peralta (https://one.peralta.edu) will become the Peralta Financial & Supply Chain Management (FSCM) System and will be available at https://fm.peralta.edu.
Passport (https://pa.peralta.edu) will become the Peralta Campus Solutions (CS) System and will be available at https://sa.peralta.edu.

The good news is that most of the PeopleSoft 9.2 workflows are the same as we have now so much of the new system will be very familiar.

Why are we doing this software upgrade?

First of all, this project will improve the student experience when applying and enrolling. Our current version of PeopleSoft, which powers Passport, is not mobile friendly. We expect that following the upgrade that students will have an easier time of enrolling and updating their personal information via their mobile devices.

Second, the upgrade will help improve financial integrity. PeopleSoft 9.2 will allow us to create complete sets of transactions and reports which will help our financial integrity with accounts payable, cash management control, and maintaining general ledger control. Upgrading our finance technology was a specific recommendation by both FCMAT and Collaborative Brain Trust (CBT) in their 2019 reports.

Third, the upgrade will help modernize our Human Resources processes. It will allow us to streamline processes including leave reporting while adding more integration with other parts of the business, including Finance & Administration.

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